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Form sections
Calendar
         View
         Events
Content
         Text Styles
         Highlight Styles (applies to the FirstClass client only)
         Spell Check (applies to the FirstClass client only)
         Options (applies to the FirstClass client only)
Messaging
         Mail Rules
         Initial Content
         Instant Messaging
         Paging
         Audio (applies to the FirstClass client only)
Use this form to customize FirstClass behavior.
Where you can type your own time values, you can type a value such as 1h 30m. FirstClass will convert this to 1 hour 30 minutes. If you don't specify a unit, FirstClass assumes seconds.
Where you see this chooser control
5262004_55017_0.png
clicking + increases the number, - decreases the number, the up arrow displays the next preset value in the list (for example, Default), and the down arrow displays the previous preset value. You can also type your own number in the associated field.
The value Default means the default value chosen by your administrator.
For color pickers, select a standard color by clicking it on the color palette, or specify a custom color by typing its red, green, and blue values.


Résumé button
Opens your résumé form.
Change Password button
Lets you change your password.
Reset button
Reverts all values back to what was last saved.




Web section
Use this section to specify how FirstClass will look when you connect using a web browser. Your choices won't work if your administrator hasn't made them accessible on your server.


Web client interface
The general FirstClass appearance and functionality:
FirstClass Classic
A basic web interface.
FirstClass Enhanced
Our standard web look. This is closer to the FirstClass client interface.
This is the interface described in this help.
Mobile Device
Designed for the small displays of handheld devices.
ScreenReader
Designed for the visually impaired.
Menu type and position
How toolbars are displayed.
"Buttons" means toolbar buttons with no text. "Text" means toolbar buttons with text.
Toolbar buttons without text can be displayed at the top or bottom of pages.
Toolbar buttons with text can be displayed at the top or bottom of pages, or on the left side. When toolbars with text are displayed at the top or bottom, you will use dropdowns to choose commands.
Items per page
The maximum number of items in a list per page.
81203_42935_18.png Tip
For best performance, don't exceed 30 items.
Unlimited
All items are in one long, scrolling page.
Icon size
Whether to display small or large icons.
Number of icon columns
The number of columns in which to display icons.
Unlimited
All icons are in one row.
This is not normally the best viewing choice.



Calendar - View section
Use this section to specify calendar display options.


Week start day
The day on which you want the week to start in month and week views.
Work week start day
2102006_35208_0.png Applies to the FirstClass client only.
Start of work day
The normal start time of your work day.
No events will be created with a default start time before this time.
Length of work day
The normal length of your work day. Choose a value at the first field or type your own value in the second field.
No events will be created that by default extend beyond the end of your work day.
Collapse weekends in month view
2102006_35208_0.png Applies to the FirstClass client only.
Show week numbers
Displays week numbers of the year in month view.
Colors
2102006_35208_0.png Applies to the FirstClass client only.




Calendar - Events section
Use this section to set additional display options and default event times.


Event start time interval
The times during each hour that events will start by default.
Choose one of the following values at the first field or type your own value in the second field:
1 Hour
Default start times will only occur on the hour.
30 Minutes
Default start times will only occur on the hour or half hour.
15 Minutes
Default start times will only occur on the hour, quarter past the hour, half hour, or quarter to the hour.
FirstClass will look for free time slots that start within your work day and, based on your default event duration, do not extend beyond your work day. If no such time slot exists, events start by default at the beginning of your work day.
Event duration
How long events will last by default. Choose a value at the first field or type your own value in the second field.
Set default reminder
Sets reminders on by default for events and tasks that you create. Reminders are generated at the time before the events/tasks that you specify here. Select the checkbox, then choose a time in the first field or type your own value in the second field.



Content - Text Styles section
Use this section to specify the appearance of your default text.
2102006_35208_0.png The presentation text options apply to the FirstClass client only.


Normal text
The font, size, and color you want as your default text formatting when you edit content.



Viewing section
Use this section to specify how containers will be viewed by default, and to set your time zone.


New mail form
2102006_35208_0.png Applies to the FirstClass client only.
Mailbox style
2102006_35208_0.png Applies to the FirstClass client only.
Show newest items first
Lists items from newest to oldest.
Show only unread items
Lists only items that you have not yet read.
Double-click in explorer tree opens a new window
2102006_35208_0.png Applies to the FirstClass client only.
Time zone
The time zone in which you want FirstClass to display dates and times. The value Default is the time zone in which your server is located.
81203_42521_14.png Note
Choose your time zone carefully. You may see several time zones that look like they are the same number of hours off Greenwich Mean Time, but things like daylight savings time rules can differ from place to place.
Contact form
The contact form to use in your Contacts folder and as the default form in contact databases that you create:
FirstClass
Uses the current FirstClass release's form.
Palm Contacts
Uses a form that will be familiar to users of Palm™ Computing connected organizers that use the Contacts application.
Outlook
Uses a form that will be familiar to users of Outlook Express.
Classic
Uses a form familiar to users of pre-8.0 versions of FirstClass.
Palm Address Book
Uses a form that will be familiar to users of Palm™ Computing connected organizers that use the Address Book application.
Map addresses using
The web map site you want to use when you click the Map button on a contact's form.



Messaging - Mail Rules section
Use this section to specify mail handling defaults for your private mail. These defaults do not affect messages in conferences.


Mailbox Rules button
Opens your Mailbox's mail rules page.
Import Accounts button
Lets you import mail from POP3 mail accounts into FirstClass.
Reply preference
Automatic
Either addresses the reply to the sender and puts all other recipients in the "Cc" field, or uses the reply preference set for the user group to which you belong.
Reply All
Addresses the reply to the sender and all other recipients.
Reply Sender
Addresses the reply to the sender only.
Junk mail handling
Accept
Accepts mail that your administrator has defined as junk (also known as spam).
Delete Silently
Deletes junk mail as it is received.
Automatically reply to
Specify how you want each type of mail to be handled:
Yes
Generates an automatic reply to all mail of this type.
Urgent Only
Generates an automatic reply to just urgent mail of this type.
Reply text
Your automatic reply.
572004_44255_0.png Caution
If you receive messages from an automated listserver, be careful about replying automatically to Internet mail. Your automatic reply will be generated for every message you receive from the listserver.
Automatically forward
Specify how you want each type of mail to be handled:
Yes
Forwards all mail of this type.
Urgent Only
Forwards just urgent mail of this type.
Method
Redirect
Indicates to the recipient that the original sender is the sender of the forwarded message.
The original list of recipients is retained. This is for information purposes only. Recipients don't receive additional copies.
Forward
Indicates to the recipient that the forwarder is the sender.
The new recipient replaces the original list of recipients. This is the same behavior you see when you manually forward mail.
Forward to
The names (as they appear in the Directory) or email addresses of the people to whom you want your messages forwarded.
572004_44255_0.png Caution
If you receive messages from an automated listserver, be careful about forwarding Internet mail. Every message you receive from the listserver will be forwarded.



Messaging - Initial Content section
Use this section to specify initial content in your messages and replies.


Cursor placement in reply
2102006_35208_0.png Applies to the FirstClass client only.
Reply tagging
How much information you want to include in the tag line that describes quoted text in a reply:
Name Only
The name of the person being quoted.
Name and Timestamp
The name of the person being quoted, plus the date and time of the quoted message.
Forward tagging
2102006_35208_0.png Applies to the FirstClass client only.
Automatically add signature to new messages
Automatically adds your signature text to all messages you create.
Signature text
The text you want added as your signature.




Messaging - Instant Messaging section
Use this section to specify your instant messaging defaults.


Refuse invitations
Prevents other users from inviting you to join an instant messaging session.
Activate instant messaging sounds
Turns on sounds that play when you are invited to an instant messaging session and during the session.
Show presence to
Limits who can tell that you are online.
If a value has been set for this group, it will override any choice you make here. In addition, your administrator can always tell if you are online.
81203_42521_14.png Note
This field doesn't just apply to instant messaging.



Messaging - Paging section
Use this section to specify what will be forwarded to your pager.


Pager email address
The email address of your pager.
Method
Redirect
Retains the original list of recipients.
This is for information purposes only. Recipients don't receive additional copies.
Forward
Replaces the original list of recipients with the pager address.
This is the same behavior you see when you manually forward mail.
Maximum pager display characters
The maximum number of characters supported by your pager display.
FirstClass will try to format the message to fit this size.
Information to include when paging
The message information you want forwarded to your pager.
Items to forward to pager
Specify how you want each type of mail to be handled:
Yes
Forwards all mail of this type.
Urgent Only
Forwards just urgent mail of this type.



51603_12419_11.png Voice section
Use this section to specify how your voice messages will be handled in your Mailbox.
Logon section
Use this section to specify how your message retrieval sessions will be handled.
Telephone User Interface (TUI)

Interface
Choose the default voicemail interface for your account. This will override the system preferences for your Mailbox only. Default is the TUI emulation the administrator chose for you.
Language
Your preferred default Mailbox language. This will also be the language of the majority of your incoming voice and text messages.
TTS language
The default text-to-speech language for your Mailbox. Choose the language most commonly used in your correspondence. If you receive a message in another language, the text-to-speech engine will automatically detect the language, if it is known to your text-to-speech engine.
Auto play unread
When accessing messages by phone, the message will play automatically without you pressing a key to begin the playback.
FirstClass TUI only section

Message tagging
Choose a color to correspond to each number. When listening to messages by phone, you can choose to tag messages by color. The next time you log in using the FirstClass client, or a web browser, the messages will be listed in the selected colors.
Navigate Mailbox as calendar
Making this your default Mailbox "view" when logging in by phone makes navigating your Mailbox easier, especially if you have many saved messages. All messages are sorted automatically by date instead of by message number. This applies to all message types — voice, fax, and text.
Call Answering section
Use this section to specify how your voice messages will be handled in your Mailbox.


Call transfer
Select a key and enter a corresponding "Transfer to number" to allow all callers to transfer to another number instead of leaving a message. You can have up to two transfer numbers. Be sure to enter the full 10-digit number. Do not enter 1 for long distance calls. Do not enter outside line access code numbers (such as 9 for an external local line). If callers provide feedback that they are being cut off when transferring, the system may be disconnecting too quickly and the number is not being properly processed. You can follow the number with a comma (,) for a one-second pause, or a semi-colon (;) for a five-second pause.
If you enter a transfer number for key 0, this will override the system zero-out option (usually reception).
You may wish to list these options in your voice greetings so callers are aware of them.
If you want to allow only certain callers to transfer, customize a greeting to override these preferences.

Called, no message form
If a caller hangs up without leaving a message, FirstClass Unified Communications can generate a Called, no message notification in your Mailbox.


Never
Never generate Called, no message notifications.
Always
Generate Called, no message notifications for all missed calls.
Only valid caller IDs
Generates a Called, no message notification for callers with valid caller ID.

Fax format
Reject disables the inbound fax feature.
JPG is a common, easily downloaded format, viewable on virtually all platforms. Each page will be a separate attachment.
PNG is a common, easily downloaded format, viewable on virtually all platforms. PNG format results in smaller files, more easily downloaded over slow or expensive connections. Each page will be a separate attachment.
PCX is a legacy format. Each page will be a separate attachment.
DCX is a legacy format. All fax pages are stored as one attachment.
Voice format
MP3 is the standard sound recording format in FirstClass. It is playable on virtually all platforms.
IMA ADPCM is better known as .wav. These files are slightly smaller than MP3 and are telephony quality.
Embed fax
Fax is received in the body of the message in the format you chose at "Fax format".
81203_42521_14.png        Note
This option is not available if DCX is your chosen fax format.
On the phone
If you are called while you are on the phone, the caller will be notified that you are on the phone before your greeting plays.


Accept faxes
Accepts faxes into your Mailbox.
Store in PCX format
PCX format stores each fax page as a separate attachment. This makes downloading and saving selected pages of a fax easy.
Store in DCX format
DCX format stores all fax pages as one attachment. DCX format makes opening and saving long faxes easy.




Handheld Devices section
Use this tab to view and specify the SyncML synchronization details for your handheld devices. Up to four devices can be configured for synchronization.


Active
If the device has been previously synchronized, this checkbox is selected by default. Clear it to remove the device from the list of devices that can be synchronized.
Unique identifier
The unique identifier for your device, usually the IMEI. This field is provided by the device and set by the server the first time it is synchronized.
Information
Device information, usually the device type (phone, PDA) and manufacturer, or information about the SyncML interface the device uses. Information displayed may vary by device manufacturer. This field is provided by the device and set by the server the first time it is synchronized.
Next synchronization type
Allows you to specify what data will be synchronized on the next synchronization.
Slow sync (full 2-way synchronization)
The entire database is sent to the server. The server compares it to the local database and decides what needs to be added, deleted or updated. This happens initially or when a previous synchronization failed.
Normal (2-way changes only)
Only entry changes are sent to the server. The server may also reply with distinct entry changes. This is the typical mode of synchronization.
Conflict resolution policy
Conflict resolution policy allows you to specify what action to take in the event of an entry change on both the server and the client.
Keep FirstClass changes, discard device changes
This policy discards entry changes on the device and synchronizes the change on the server
Keep device changes, discard FirstClass changes
This policy discards entry changes on the server and synchronizes the change on the device.
Duplicate changes on FirstClass and device
This policy duplicates entry changes on both the device and the server and synchronizes the duplicates. In this event, the server and the device will have both changed entries, i.e. no change is discarded or overwritten.
Synchronize only after date
Allows you to choose a date, where all entry changes made on or after that date will be synchronized. For example, assume you synchronized your entire database on June 4, and synchronized some changes on June 6, and June 8. If you set the Synchronize only after date field to June 7, on your next synchronization, only changes made on or after June 7 would be synchronized. Therefore, the changes made on June 6 would not be synchronized on the next synchronization.
Most recent synchronization occurred on
Contacts
displays the date of the last synchronization of your contacts database
Calendar
displays the date of the last synchronization of your calendar
Tasks
displays the date of the last synchronization of your tasks
Notes
displays the date of the last synchronization of your notes
Mail
displays the date of the last synchronization of your mail
For more information