Small company logo:
Advertising banner:
Home • Help • Form • 55
Use this form to set properties for a contact database and give others access to it.

Form to use
The default form to open in this contact database.
This form will be used the next time you open this contact database.
Uses the form selected as the default by your administrator or the form you chose in your preferences, if you chose something other than the default form.
Uses the current FirstClass release form.
Palm Contacts
Uses a form that will be familiar to users of Palm™ Computing connected organizers that use the Contacts application.
Uses a form that will be familiar to users of Outlook Express.
Uses a form familiar to users of pre-8.0 versions of FirstClass.
Palm Address Book
Uses a form that will be familiar to users of Palm™ Computing connected organizers that use the Address Book application.
Subscribers button
Opens the list of subscribers to this contact database.
You can add and remove subscribers from this list.
Use view from server
Makes the sorting and grouping defaults in list view come from the server, rather than the users' view properties. Customized toolbars also come from the server.
Normally, you would leave this field clear, because you are imposing your defaults on others when it is selected.
The names of the users and user groups for whom you want to specify levels of access to the contact database.
Enter a name just as you would address a message. The order in which you list users and groups matters.
To insert a name, select the name above the insertion point, then press Enter/Return. To move a name, select it, then drag it to the desired location in the list. To remove a name, select it, press Delete, then press Tab.
81203_42521_14.png        Note
This field doesn't control who can see the contact database. If the contact database is located in a container to which everyone listed here has access, they will see the contact database automatically. If a user listed here doesn't have access to the container, you must subscribe that user to the contact database.
Choose the access level for each user and group you entered at "Who".
Customize the individual permissions for this access level, if required.

Access levels
Access levels are predefined sets of individual permissions. You can assign an access level as is, or customize it by selecting and clearing individual permissions.

Can't access the contact database.
View List
Can open the contact database and address messages to entries in it, but can't open contact database entries.
Open Items
Has all View List permissions, and can open contact database entries, but can't update them or add new entries.
Has all Open Items permissions, and can update and create contact database entries.
Access is defined by the individual permissions which are selected.
If you customize another access level, it automatically becomes the Custom access level.

Order in the "Who" field
You must list users and user groups in the "Who" field in the correct order, to make their permissions work as you want. Make sure you are familiar with the access levels available, before deciding on the order in which to enter your users and groups.
When a user tries to access the contact database, FirstClass checks the "Who" list from the top. When it finds the first occurrence of the user or a group to which the user belongs, it uses that access level for the user. This means that if the first thing you list is the All Users group, and make the access level for this group Disallowed, no one will be able to access the contact database.

Individual permissions
The icons in the "Permissions" column represent individual permissions. These icons are toggles. To see what each permission icon means, display its tooltip.
81203_42521_14.png        Note
Certain permissions only work if the administrator has given the user privileges to perform associated tasks. If a user can't do something in your contact database, and you gave that user permission, tell the user to contact the administrator.
These are the individual permissions you can assign:

Edit permissions
Can edit this Permissions form.
This includes adding users and groups at "Who", and adding users at "List of subscribers".
2102006_35208_0.png Doesn't apply to contact databases.
Delete any item
Can delete any entry, including entries created by others.
Create items
Can create entries, and move entries into the contact database.
Edit read-only items
2102006_35208_0.png Doesn't apply to contact databases.
Edit items
Can edit entries.
Save window and view properties
Can change the default position, size, and view properties of the contact database window.
A user with this permission is dictating the default contact database view for other users.
Approve items
2102006_35208_0.png Doesn't apply to contact databases.
Delete own items
Can delete and change the properties of entries they have added.
Open conference
Can open the contact database.
This lets users see the entries in the contact database, but not open them.
Search items
Can search the contact database.
Send items
2102006_35208_0.png Doesn't apply to contact databases.
Open items
Can open entries.
Create subconferences
Can create containers in this contact database.
Download files & attachments
Can download files attached to contacts.
View permissions
Can view this Permissions form.
View history
2102006_35208_0.png Doesn't apply to contact databases.

For more information