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Home • Help • Client Help • Conferencing • LC2002

Creating conferences
81203_42521_14.png        Note
If You just want to create a simple shared area, you can create a workgroup instead. Creating a workgroup is more straightforward than creating a conference. The tradeoff is that you have more control over conference behavior.
You can create conferences just as your administrator does. If you have trouble getting your conferences to work as you expect, contact your administrator.
To create a conference:
1       Open the container where you want the conference.
2       Choose File > New > New Conference.
3       Select the template you want your conference to use.
The template Copy View Properties copies the layout of the container in which you are creating this conference.
The conference is created with the default name selected.
4       Type the name you want to give your conference and press Enter/Return.
After your conference has been created, you can:
•       open it to customize the view
•       update conference properties on the Info form.
5       Set conference permissions.

Setting conference permissions
To specify the permissions for your conference:
1       Select or open the conference.
2       Choose Collaborate > Permissions.
3       Update the Permissions form.
We recommend that you select "Do not publish in Directory", so that your conference isn't in the Directory. This lets you name the conference whatever you want, without worrying about finding a unique name, and prevents users who shouldn't be seeing your conference from knowing about it.
Your changes are saved automatically when you close this form.

Giving users access to conferences
You can make your conference available to users by:
•       creating the conference in a container to which they have access
•       subscribing them to your conference.
This puts a link to your conference on their Desktops.
To subscribe a user to your conference:
1       Select your conference.
2       Choose Subscribers from the context menu.
If the conference Permissions form is still open, you can click Subscribers instead.
3       Click Add Subscriber.
81203_42521_14.png        Shortcut
With the subscribers list open, you can open a list of users, such as the Directory, select users, and drag them to the subscribers list. You can also select a plain text list of user names (one per line) and drag them.
4       Select the user.
To see a selected subscriber's résumé, click Résumé.
To remove a selected subscriber, click Remove Subscriber.
81203_42935_18.png        Tip
You can click the column headings in the subscribers list to sort the list, just as you can in other lists. This lets you display the subscriber names in alphabetical order.

Specifying mail handling rules for conferences
You can set up mail rules that tell FirstClass how to handle mail received by a conference.