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Home • Help • Client Help • Calendars • LC8015
 



Creating calendars
You can create group, resource, and location calendars just as your administrator does. If you have trouble getting your calendars to work as you expect, contact your administrator.
To create a public calendar:
1       Open the container where you want the calendar.
2       Choose File > New, then the appropriate type of calendar.
3       Select the template you want your calendar to use.
The calendar is created with the default name selected.
4       Type the name you want to give your calendar and press Enter/Return.
After your calendar has been created, you can:
•       open it to customize the view
•       update calendar properties on the Info form.
5       Set calendar permissions.
81203_42935_18.png        Tip
You can also change permissions for your personal calendar, if you want to change the expiry period for items in your calendar, or give other users more or less permission to use your calendar than is normally allowed.



Setting calendar permissions
To specify the permissions for your calendar:
1       Select or open the calendar.
2       Choose Collaborate > Permissions.
3       Update the Permissions form.
We recommend that you select "Do not publish in Directory", so that your calendar isn't in the Directory. This lets you name the calendar whatever you want, without worrying about finding a unique name, and prevents users who shouldn't be seeing your calendar from knowing about it.
Your changes are saved automatically when you close this form.



Giving users access to calendars
Setting permissions to enable users to work with your public calendar doesn't necessarily give them the access they need to use the calendar. This is sufficient for location and resource calendars, which are normally updated by booking them.
But for users to actually see a group calendar, so that they can work with it, it has to be located somewhere that's available to them, or be on the Calendars tab of at least one calendar that they can see.
You can put your group calendar somewhere that's available to users by:
•       creating the calendar in a container to which they have access
or
•       subscribing them to your calendar.
This puts a link to your public calendar on their Desktops.
To subscribe a user to your public calendar:
1       Select your public calendar.
2       Choose Subscribers from the context menu.
If the calendar Permissions form is still open, you can click Subscribers instead.
3       Click Add Subscriber.
81203_42521_14.png        Shortcut
With the subscribers list open, you can open a list of users, such as the Directory, select users, and drag them to the subscribers list. You can also select a plain text list of user names (one per line) and drag them.
4       Select the user.
To see a selected subscriber's résumé, click Résumé.
To remove a selected subscriber, click Remove Subscriber.
81203_42935_18.png        Tip
You can click the column headings in the subscribers list to sort the list, just as you can in other lists. This lets you display the subscriber names in alphabetical order.