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Form tabs
Use this form to create an event.


Response buttons
These buttons only appear when you receive an event:
Accept
Accepts the event.
Tentative
Accepts the event while indicating that you might be unavailable.
Decline
Declines the event.
When you decline, FirstClass generates a reply message to the sender so that you can provide an explanation.
Attachments
All files attached to this event.
This field is only displayed after you attach a file.



Event tab
Use this tab to specify general information about the event.


You are invited...
Your name is displayed automatically.
81203_42521_14.png        Note
If this is a group calendar, the name of the calendar will be displayed instead of your name.
Description
The event description as you want to see it on the calendar and in any reminders.
Location
The location for the event.
This field is for display purposes only. To book a location that is in the Directory, use the Scheduling - Resources tab. This tells other users that the location has been booked.
Category
The type of event.
Choose a category or type your own, if desired. Participants can change the category on their copies of the event.
Color
The background color for this event on the calendar.
You may want to color code certain events. For example, you could give all meetings a blue background. Participants can change the color on their copies of the event.
Starts at
The start date and time for the event.
Click this field to open a popup calendar. To change months or years, click the browse arrows. To specify a time, choose or type it. To select the date, click it, then click OK, or click Today for today's date.
This prefills "Ends at" based on the "Duration" value. You can change either "Duration" or "Ends at", and the change will be reflected in the other field.
You can also hover your cursor over the displayed date and time to change values. When the cursor changes to a calendar, drag it up or down to change the date one day at a time. When the cursor changes to a clock, drag it up or down to change the time by 15-minute increments.
Ends at
The end date and time for the event.
Click this field to open a popup calendar, then set the date and time as for "Starts at".
Duration
The length of time the event is scheduled to last, based on your start and end times.
You can change this by choosing a value or typing your own. If you do not specify a unit, such as minutes or days, FirstClass assumes hours. If you change the duration, the end time changes.
All day event
Removes times from this event and displays the event at the top in day view.
Show as
Your level of availability for other commitments during this event.
If you choose any level except Free, then schedule another event at the same time, a red bar to the left of the affected events indicates that you have a time conflict.
81203_42935_18.png        Tip
To create an event for information purposes only, that does not generate conflicts, choose Free.
My reminders
Whether to generate reminders for this event:
None
Doesn't generate any reminders.
Time before event
Generates reminders at the time before the event that you specify.
Choose a value or type your own. If you don't specify a unit, such as minutes or days, FirstClass assumes hours.
Participants get reminders based on their own preferences.



Participants tab
Use this tab to invite participants and book resources. You can reschedule the event using this tab.
This tab, plus the People and Resources subtabs, include bars which indicate availability, the time period of the event, and any conflicts. The following codes provide this information:


Code
Meaning
blue
The time period covered by the event.
solid black
A time period during which a participant or resource is busy.
solid red
A scheduling conflict between the event and a busy time for a participant or resource.
yellow
A time period during which a participant or resource may be busy.
black slashes
You don't have permission to see this participant's busy times.
red slashes
You can't invite this participant.

Event date
The date for which FirstClass will check availability.
To change this date, click the arrows, or click the field to open a popup calendar.
Event time
The time period covered by the event.
This bar also combines all information about the availability of your participants and resources, and includes your own busy times.
You can reschedule the event by clicking this bar at the new start time. To change the event duration, Shift-click the new end time.
Next Free Time button
Makes FirstClass search for the next free time slot for all participants and resources.
FirstClass will take into account your default event times as specified in your preferences, but not the default event times of your participants. It will simply search your participants' calendars for blocks of free time.
People tab
Any users that you want to invite to this event.
Add users or mail lists just as you would when addressing a message. Names in bold are currently logged in.
For existing events, you may see one of these icons beside a participant:
12162003_23040_3.png
The participant has accepted the event.
12162003_22019_0.png
The participant may be unable to attend.
12162003_23528_4.png
The participant has declined the event.
Resources tab
Any resources or locations that you want to book for this event.
Resources and locations must be in the Directory. Enter their names just as you would address a message. When you book a resource or location, that object's calendar is automatically updated.



Advanced tab
Use this tab to make the event show up repeatedly on calendars and set advanced options.


Repeat interval
When this event will be repeated.
Repeated events are shown on all appropriate days on the calendar.
Repeat until
The last date to repeat this event.
Click this field to open a popup calendar, click the final date, then click OK.
Time zone
The time zone for the event start and end times.
This overrides the default time zone set in your preferences, allowing you to schedule events in different time zones.
Visibility
Events with Normal or Company visibility can be opened by others viewing the calendar. Events with any other visibility can only be opened by the event creator and participants.
This behavior may change based on calendar permissions.
Icon
The icon that represents this event.
To change the icon, click it, then click the new icon in the popup list. To see a fuller list of icons, Control-click (Windows, Linux) or Option-click (Mac) the icon.
For more information